Sharing Your Calendar

When you schedule a meeting, you can see who in your online office is Busy, Free, Tentative, or Out of the Office. They see your availability when they schedule a meeting, add your name as a Participant, and click Check Availability. However they are not allowed to see any details about the events on your Calendar, not even the titles of the events.

The only time another member/colleague can see a detailed view of what's in your Calendar is when you share your Calendar with that member/colleague. Not even administrators can see your personal Calendar events, unless you've specifically designated them as someone who can see your Calendar.

In the Calendar Sharing section of your Head Office online office, you can designate who sees a detailed view of your Calendar. You can also choose whether or not these people can schedule appointments on your Calendar for you.

To give another member access to your Calendar:

1. Click Calendar in the Menu, and then select Settings > Calendar Sharing in the Command Bar.

2. Click the Only the people listed below may access my calendar radio button.

3. Choose the name of the member in the select box and add them to the list by clicking the arrow. They will then be able to see your calendar.

• To give a member Read Only access to your Calendar, select View from the dropdown beside their name.

• To allow a member to schedule events on your Calendar, select Manage from the dropdown beside their name.

4. Click Save in the Command Bar.