Managing Someone Else's Calendar in your online office

If another member/colleague grants you access, you can add new events to their Calendar. For example, if you are an executive assistant, your managers might give you access to their Calendars so you can schedule appointments for them.

To add an event to another member's Calendar:

1. Click Calendar in the Menu.

2. In the View calendar for drop-down at the top of the page, choose the name of the member's Calendar that you'd like to see.

3. Click New in the Command Bar.

4. Fill in the event details, and then click Save in the Command Bar.

Sharing Your Calendar

When you schedule a meeting, you can see who in your online office is Busy, Free, Tentative, or Out of the Office. They see your availability when they schedule a meeting, add your name as a Participant, and click Check Availability. However they are not allowed to see any details about the events on your Calendar, not even the titles of the events.

The only time another member/colleague can see a detailed view of what's in your Calendar is when you share your Calendar with that member/colleague. Not even administrators can see your personal Calendar events, unless you've specifically designated them as someone who can see your Calendar.

In the Calendar Sharing section of your Head Office online office, you can designate who sees a detailed view of your Calendar. You can also choose whether or not these people can schedule appointments on your Calendar for you.

To give another member access to your Calendar:

1. Click Calendar in the Menu, and then select Settings > Calendar Sharing in the Command Bar.

2. Click the Only the people listed below may access my calendar radio button.

3. Choose the name of the member in the select box and add them to the list by clicking the arrow. They will then be able to see your calendar.

• To give a member Read Only access to your Calendar, select View from the dropdown beside their name.

• To allow a member to schedule events on your Calendar, select Manage from the dropdown beside their name.

4. Click Save in the Command Bar.

Collapsing the Menu

The Menu is located at the far left of your screen. It offers access to the Homepage, Shortcuts, Favorites, administrative options, Help, and your Head Office applications.

The Menu can be collapsed and opened by clicking on the bar at the top. It will turn orange when you place your mouse over it. Collapsing the Menu allows you to see more of your application on the screen at one time. To restore the Menu to its full size, simply click the expand/collapse bar a second time.

How to connect to your online office

The easiest way to access your Head Office is to make it your browser's default homepage. That way, you can check What's New on your site and the events coming up within the next few days when you first launch your browser.

For Internet Explorer 6:

1. Make sure your site is open.

2. In the Internet Explorer toolbar, select Tools > Internet Options.

3. In the Internet Options dialog box, click Use Current under Home page.
   Your web office address now appears in the Address text box and is set as your default home page.

4. Click OK to close the Internet Options dialog box.

For Mozilla Firefox:

1. Make sure your site is open.

2. In the Firefox toolbar, select Tools > Options. The Options dialog box appears, with the Main icon selected.

3. In the Startup area, choose Show my home page from the When Firefox starts menu.

4. Click the Use Current Pages button.

5. Click OK.

You can also access your site by:

• Adding your Head Office to your favorites or bookmarks so you can easily select it from your web browser.

• Creating a shortcut on your desktop. Once you have added your bookmark, select it from your bookmark list, right click on it and choose "copy". Then go to your desktop and right click again and choose "paste shortcut". By right-clicking on the icon created you can choose a new or shorter name, eg My Online Office, or simply Head Office.